Job Details

Assistant Director, Ecological Restoration Institute

Position Number: 6108542
Location: Flagstaff, AZ
Position Type: Agriculture - Environmental Science, Ecology & Forestry

Assistant Director, Ecological Restoration Institute

Location: Ecological Restoration Inst.
Regular/Temporary: Regular
Job ID: 608289
Full/Part Time: Full-Time

Workplace Culture

NAU aims to be the nation's preeminent engine of opportunity, vehicle of economic mobility, and driver of social impact by delivering equitable postsecondary value in Arizona and beyond.

Special Information

This position is subject to the availability of funding. The incumbent is not eligible for Service Professional non-renewal notice, or Classified Staff layoff or recall status.

Special Information

This position is subject to the availability of funding. The incumbent is not eligible for Service Professional non-renewal notice, or Classified Staff layoff or recall status.
This position is posted as Assistant Director, Ecological Restoration Institute, which is a working title. The NAU system title for this position is Assistant Director, Research Center/Institute.

Job Description

The Ecological Restoration Institute (ERI) at NAU is seeking an experienced and inquisitive individual to join our team in as the Assistant Director, Ecological Restoration Institute. This position provides administrative and executive support for the ERI Executive Director and Leadership Team. This position oversees all administrative processes, including but not limited to: financial oversight and forecasting, personnel management and planning, staff travel, staff purchasing, event planning, and other confidential matters. This position serves as the HR liaison for all staff and faculty onboarding and offboarding for the department, supervises a staff of 2 to facilitate cross-training for succession of job tasks, to ensure critical tasks are completed. This position serves as an important member of the ERI Leadership Team and is a leadership role in administration and management.

Operations Program Lead- 35%

Develops and maintains ERI Operational guidelines.
In coordination with the ERI Leadership Team, develops and aids in the interpretation and implementation of NAU rules, regulations, policies, and procedures.
Facilitate and improve efficiency of internal ERI & Southwest Ecological Restoration Institutes (SWERI) communications with the goal of increasing workflow efficiency and consistency.
Facilitate bi-weekly and monthly internal team meetings including scheduling, taking minutes, and assigning action items.
Supervises, trains, and supports ERI Operations Staff.
Works with the ERI Operations Staff to ensure supervision and oversight of student employees.

Financial - 25%

Prepares, manages, and coordinates the ERI grant, state, local, and foundation account budgets and financial reports, ensuring compliance with university, state, local and federal regulations, and requirements.
Helps or guides determination and approval of appropriate funding sources for ERI expenditures.
Predicts and estimates resource needs to develop long-range fiscal plans.
Authorizes and approves requests for purchasing, travel payments and other expenditures.
Works with grant PIs and other university areas to ensure accurate budget proposals and proper and timely expenditures on all grants. Creates and maintains grant records.
Manages the ERI Foundation account.

Supervise Operations Team - 15%

Lead and direct Operations Team to support ERI Staff
- Prioritizes operational workload
- Works within existing standards to promote team/organization effectiveness
- Evaluates and conducts performance reviews

Personnel Support and HR Liaison - 15%

Works with the ERI Leadership Team to identify position needs
Directs and assists ERI Operations Staff to prepare and maintain all ERI personnel records for classification, recruiting and new hire actions, interviewing and selecting new staff.
Serves as HR Liaison and requests appropriate resources for employee grievances; ensures compliance with all university and affirmative action policies.
Aids the ERI Operations Staff in the oversight of undergraduate student workers, and Graduate Student Assistantship Letters, summer employment and other needs.

Building Management and Operations - 5%

Supports the NAU School of Forestry's building manager as needed to coordinate ERI and SoF needs.
Assist with shared space management, and space assignment.
Lead and direct needed work orders for facility management.

Other Duties as assigned - 5%

Minimum Qualifications

Bachelor's degree in relevant field.
2-4 years of management or supervisory experience.
3-5 years of relevant experience
Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.

Preferred Qualifications

Master's degree in business, public administration or field pertinent to this position
8 years of relevant experience
Experience in strategic workforce and budgetary planning and execution
Experience with PeopleSoft
Experience in Human Resources management
Experience in employee supervision and administrative principles and practices
Experience in NAU rules, regulations, guidelines, and procedures related to hiring faculty, staff and students
Demonstrated experience in building and maintain within-organizational relationships (e.g. across NAU)
Demonstrated experience in the use of excel spreadsheet management and analysis.
Experience working independently in position with significant judgement and decision-making responsibilities

Knowledge, Skills, & Abilities

Knowledge

Knowledge of grant budget development and management, financial planning, academic subaward development, invoicing, and reporting methods.
Knowledge of higher education administrative systems and related business principles.
Knowledge of federal and state compliance laws and administrative practices.
Knowledge of human resource management and hiring procedures.
Knowledge of supervisory practices and principles.

Skills

Supervision, mentorship, and training skills.
Data evaluation skills and prioritization skills.
Organizational and time management skills, with strong attention to detail.
Microsoft Office Suite (Word, Excel, PowerPoint).

Abilities

Ability to exercises good judgment and professionalism in a fast-paced setting.
Ability to delegate tasks.
Ability to works independently.
Ability to communicates effectively.
Ability to promote a diverse, inclusive environment.

Background Information

This position has been identified as a safety/security sensitive position. Therefore, per AZ Revised Statute, Northern Arizona University requires satisfactory results for the following: a criminal background investigation, employment history investigation, degree verification (in some cases) and fingerprinting. If you are applying for a job that requires a CDL, you will be required to register with the Federal Motor Carrier Safety Administration Drug & Alcohol Clearinghouse and adhere to the clearinghouse requirements. Additionally, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States. Finally, each year Northern Arizona University releases an Annual Security Report. The report is a result of a federal law known as the Clery Act. The report includes Clery reportable crime statistics for the three most recent completed calendar years and discloses procedures, practices and programs NAU uses to keep students and employees safe including how to report crimes or other emergencies occurring on campus. In addition, the Fire Safety Report is combined with the Annual Security Report for the NAU Flagstaff Mountain Campus as this campus has on-campus student housing. This report discloses fire safety policies and procedures related to on-campus student housing and statistics for fires that occurred in those facilities. If you would like a free paper copy of the report, please contact the NAUPD Records Department at (928) 523-8884 or by visiting the department at 525 E. Pine Knoll Drive in Flagstaff.

Salary

Salary range begins at $89,551. Annual salary commensurate with candidate's qualifications and related experience.

FLSA Status

This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA) and therefore will not earn overtime or compensatory time for additional time worked.

Benefits

This is a Service Professional (SPF) position. NAU offers an excellent benefit package including generous health, dental and vision insurance; participation in the Arizona State Retirement System or the Optional Retirement Program; 22 days of vacation and 10 holidays per year; and tuition reduction for employees and qualified dependents. More information on benefits at NAU is available on the Human Resources benefits website. NAU is a tobacco and smoke-free campus. Service Professionals are hired on a contract basis, renewable each 6 months according to terms of the Conditions of Professional Service. Employees offered a position will be eligible for state health plans (including NAU's BCBS Plan). New employees are eligible for benefits on the first day of the pay period following their enrollment, after their employment date. Employees will have 31 days from their start date to enroll in benefits. If a new employee chooses the ASRS retirement option, participation in the Arizona State Retirement System, and the long-term disability coverage that accompanies it, will begin on the first of the pay period following 6 months after the new employee's start date. New employees who choose to participate in the Optional Retirement Plan (ORP), which is an alternative to the ASRS plan for faculty and other appointed staff, will begin to participate on the first day of the pay period following election. Additionally, the long-term disability plan that accompanies the ORP will begin on the first day of the pay period following election.

Learning and Development

Your career at Northern Arizona University includes the opportunity for professional development. New employee on-boarding training includes courses to be completed within the first 30 days.

Immigration Suppt/Sponsorship

NAU will not provide any U.S. immigration support or sponsorship for this position.

Application Deadline

April 28, 2025 at 11:59 p.m.

How to Apply

To apply for this position, please click on the "Apply" button on this page. You must submit your application by clicking on the "Submit" button by midnight of the application deadline. If you need assistance completing your application there are instructions available on the Human Resources website or in person in the Human Resources Department located in Building 91 on the NAU Campus - on the corner of Beaver and DuPont Streets.

If you are an individual with a disability and need reasonable accommodation to participate in the hiring process, please contact the Disability Resources Office at 928-523-8773, DR@nau.edu, or PO Box 5633, Flagstaff AZ 86011.

Equal Employment Opportunity

Northern Arizona University is a committed Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply. NAU is responsive to the needs of dual career couples.

Know Your Rights Poster

NAU is an Employer of National Service. AmeriCorps, Peace Corps, and other National Service alumni are encouraged to apply.

To apply, visit https://hr.peoplesoft.nau.edu/psp/ph92prta/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=608289&PostingSeq=1