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Grants Administrator
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Position Number: 5753065
Location: Milledgeville, GA
Position Type: Sponsored Programs, Grants, and Contracts

Grants Administrator

Job ID: 278684
Location: Georgia College & State Univ
Full/Part Time: Full Time
Regular/Temporary: Regular

About Us

Georgia College & State University (GCSU) is the state's designated public liberal arts university, where students learn the essential skills to compete in a fast-paced and technology-driven global society. The university prepares students for successful careers, leadership in communities, problem solving and life-long learning through personalized attention in a residential setting with opportunities for a variety of transformational experiences through its award-winning, high-impact practices. One of only three selective universities within the University System of Georgia and a top 10 ranked public university in the Southeast, GCSU offers undergraduate degrees in more than 40 majors, 34 graduate programs, doctorates in education and nursing, professional certificates and continuing education programs.

As a member of the prestigious Council of Public Liberal Arts Colleges (COPLAC), GCSU is committed to fostering a liberal arts environment that values academic preeminence, interdisciplinary inquiry and an inclusive learning community. GCSU enjoys a strong reputation for academic excellence and nationally ranked programs according to US News & World Report, The Princeton Review and Colleges of Distinction - among other ranking sources.

Georgia College & State University takes great pride in combining the educational experience of a private liberal arts college with the affordability of a public university. Faculty and staff are dedicated to student engagement and experiential learning through high-impact practices such as internships, service- and community-based learning, diversity, study abroad opportunities, mentored undergraduate research and a capstone project that fosters intellectual curiosity, reasoned inquiry and critical thinking.

The university's beautiful and historic campus is located downtown in Milledgeville, Georgia, a charming, diverse college town of approximately 19,000 residents in Central Georgia, and only 90 miles southeast of Atlanta. Milledgeville is also the home of noted American author and alumna, Flannery O'Connor, '45, and the college community enjoys many exciting literary arts programs at O'Connor's former home, Andalusia, now owned by the university. Milledgeville is located on the banks of beautiful Lake Sinclair and Lake Oconee, allowing faculty, staff and students to take full advantage of the environmental and recreational benefits of being part of a lake community. For cultural, educational and leisure opportunities beyond Milledgeville - Macon and Atlanta are located within easy driving distances.

Georgia College & State University is committed to protecting academic freedom in addition to supporting the freedom of expression as outlined in the University System of Georgia's Freedom of Expression and Academic Freedom policy and its Ethics Code of Conduct. For more information, visit us online at gcsu.edu.

Job Summary

Responsible for the oversight and administration of grant awards and grant applications made by the Sandra Dunagan Deal Center for Early Language and Literacy. The incumbent will serve as the program officer to grantees to manage their awards and deliverables by monitoring awards for compliance with Deal Center requirements, local and state regulations, Board of Regents policies, and ensure compliance with Chapter II of the Code of Federal Regulations Part 200. The incumbent will serve as the liaison to grantees to oversee award reconciliation, process invoices, and ensure that grantees comply with grant-specified reporting requirements. The incumbent provides technical assistance to grantees to support
proposal preparation, submission, and preparation of mid-term and final grant reports. The incumbent will be instrumental in efforts to create and implement regulatory protocols for grantees while providing outstanding customer service and participate in a collaborative effort to streamline and automate processes and establish standard operating procedures related to grant administration.

Responsibilities

Project Management - 30
Provides oversight for award management activities as it relates to the development, management, reporting, and closeout of grants awarded and grants applied for on behalf of the Deal Center. Develops and negotiates contracts and amendments, ensuring relevant terms and conditions are included, and routes agreements for internal review, draft, and approval. Negotiates terms and conditions of award modifications, extensions, and budget amendments; prepares budget amendments requests for draft and approval. Drafts and submits Institutional Review Board (IRB) applications as needed and manages this process. Monitors award accounts/data in PeopleSoft queries and other reporting tools to extract and analyze data and assists PIs in resolving account discrepancies.

Coordinating - 20
The incumbent will ensure processes, documents, procedures, and implementation are executed professionally, efficiently, and consistent with best practices. The incumbent will work closely with research, programs, and administrative teams to coordinate grant cycles from start to finish. The incumbent will work closely with the Administrative Office Manager on contract process, payment process, amendment process, and marketing of the grants. The incumbent will coordinate grant launches, award acceptance and declines, and notification procedures. Review awards and contractual agreements to verify terms and conditions are acceptable; negotiates necessary revisions with the awardee or sponsor; requests proper paperwork for vendor setup

Financial Management - 20
Maintains the official financial file for active grants. Assists with award proposals to contracts to fully executed agreements and vendor setup. Receives and processes invoices received as outlined in award executed agreement terms and conditions and deliverables. Queries and analyzes financial data for reporting and monitoring purposes; follows up regarding outstanding receivables and deliverables. At grant closeout, ensures all deliverables have been met and all items submitted according to contractual agreements of the grant.

Reporting - 10
Ensures grantee deliverables and reporting requirements are fulfilled in a timely and efficient manner within the University and Deal Center parameters. Prepares and submits financial reports (quarterly, annually, and final) to grant sponsors per award terms and conditions. Prepares grant related materials for Committee and Board Meetings.

Liaison - 20
The incumbent will be the point of contact on the grants awarded and applied for with internal and external partners. This will include maintaining and adding to our stakeholder database and grant files as new partnerships are made. Represents the Deal Center and GCSU at national and regional conferences and meetings and attends workshops and seminars to improve working knowledge of research administration, sponsor terms and conditions, and federal regulations. This role may work with the GCSU grants office in securing grants for the Deal Center.

Required Qualifications

Educational Requirements
Bachelor's degree or equivalent

Required Experience
At least 2 years of related experience.

Preferred Qualifications

Preferred Educational Qualifications
Master's Degree

Preferred Experience
4 or more years of related experience.

Required Documents to Attach

Cover Letter
Resume/CV
List of References

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

Georgia College & State University (GCSU) is committed to the fundamental principle of equal opportunity and equal treatment for every prospective and current employee. No person shall, on the grounds of race, color, sex (including pregnancy, sexual orientation, and gender identity), religion, national origin, age, disability, veteran status, or genetic information, be excluded from employment or participation in, be denied the benefits of, or otherwise be subjected to discrimination, under any program or activity conducted by GCSU.

Georgia College & State University is a national award-winning institution in areas of student success and achievement. It strives to achieve excellence in the composition of its community, educational programs, university policies, research and scholarship, campus life, employment practices, extracurricular activities, and community outreach. It is a priority of the university to be a welcoming and inclusive environment so that its campus culture will enhance the ability of its community members to succeed in their endeavors, to be respected as individuals, and to feel a sense of belonging.

Other Information

This is not a supervisory position.
This position does not have any financial responsibilities.
This position will be required to drive.
This role is considered a position of trust.
This position does not require a purchasing card (P-Card).
This position may travel 1% - 24% of the time.
This position does not require security clearance.

This position is not remote and will report to main campus of Georgia College and State University.

Background Check

Criminal Background Check
Education Verification
Credit Report
Motor Vehicle Check

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=36000&JobOpeningId=278684&PostingSeq=1