Job Details

Associate Vice President for Research Operations
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Position Number: 5497432
Location: Stony Brook, NY
Position Type: Academic Vice Presidents and Provosts

Associate Vice President for Research Operations

Required Qualifications (as evidenced by an attached resume):
Bachelor's Degree (foreign equivalent or higher). Ten (10) years of full-time leadership in the administration of grants, contracts and/or administration of complex federal awards. Experience with personnel management. Professional experience at an institution of higher education.

Preferred Qualifications:
Advanced terminal degree (or foreign equivalent). Additional years (11+) of full-time experience in research administration. Demonstrated success working across disciplines in an academic setting, preferably in a leadership position. In-depth knowledge of federal funding agencies. Experience with federal or state funding as a PI/CoPI.

Brief Description of Duties:

The Associate Vice President for Research Operations will report directly to the Vice President for Research and will serve as a senior member of the Office of the Vice President for Research leadership team. This individual will provide strategic leadership and oversight over the university's Sponsored Programs Administration and Grants Management, collaborating with OSPA Directors and personnel to deliver a strong culture of customer service, support, professionalism, accountability, and compliance and to facilitate institutional stewardship of externally sponsored programs. Have oversight of the day-to-day operations of the Office of the Vice President for Research and will provide strategic planning for, and oversight of, the infrastructure necessary to support operational efficiency and continued growth in research activities. This includes active engagement in policy development for proposal submission and management, as well as policies affecting operations for the Office of the Vice President for Research and the research environment of the University.

Engage research faculty, college/school/unit research leadership (e.g., Research Deans, Department Chairs), and the research community on all matters related to the programmatic and administrative management of externally sponsored programs. Collaborate with the research community to facilitate the efficient and effective management of externally sponsored programs with particular emphasis on enhancing/increasing the volume (number and dollars) of sponsored programs that are awarded to the university. Maintain knowledge of legal, regulatory, and policy matters affecting the university's research mission and sponsored programs portfolio and collaborate with the research leadership team and college/school/unit research leadership to develop policies and assign resources and infrastructure to manage these areas. Identify and manage emerging trends in compliance that may affect the conduct of research and other sponsored activities at the university and engage with external sponsors/parties and national organizations (e.g., COGR) to manage emerging issues. To be successful in the role a proven track record of documented accomplishments in complex administrative roles is required for the Associate Vice President for Research Operations. The ability to multitask and work cooperatively with others in a deadline-driven environment is essential. The Associate Vice President for Research Operations must have strong oral and written communication skills.

Key responsibilities will include:

Assist the Vice President for Research with strategic planning and policy oversight for research by implementing the Vice President for Research's goals for organizational strategies and outcomes; develop and implement programs to improve the service and support the mission of the OVPR and professional development for research support across campus.

Provide operational leadership to the Office of the Vice President for Research while overseeing the Office of Sponsored Programs and the Office of Grants Management and additional units as assigned.

Represent the Office of the Vice President for Research (OVPR) on university-wide administrative committees and interface with other relevant offices on campus (procurement, facilities, etc).

Serve as Deputy Operations Manager for the Research Foundation.

Organize and facilitate working groups with faculty and administrative staff.

Liaise with federal agencies and national organizations to ensure a compliant and streamlined research organization.

Handle highly sensitive and confidential issues that require significant independent judgment and discretion, accountable for maintaining strict confidentiality of privileged information.

Oversee data-driven strategic planning for enabling continued growth in research activities and the necessary infrastructure for their support.

Coordinate and manage cost-sharing requests in support of research proposals.

Create a strategy for effectively communicating research information to all stakeholders.

Contribute to overseeing the VPR's University-wide Research Development Fund.

Other duties or projects as assigned as appropriate to rank and departmental mission.

Special Notes:

This is a Management Confidential position. This is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.

Due to U.S. Export Control laws and regulations, the candidate hired will need to be a U.S. citizen, lawful permanent resident, or other "protected individual" (as defined by 8 U.S.C. Sec. 1324b(a)(3).

Stony Brook University is committed to creating and maintaining a workplace and educational environment that is safe, accessible, and free of all forms of discrimination, sexual misconduct or research misconduct, among other infractions. In support of this commitment, certain candidates for employment will be required to disclose such employment-related misconduct findings and pending investigations or proceedings, and final candidates for certain faculty and staff positions will authorize their current and previous employer(s) from the last seven (7) years to disclose such information to the University. A final offer may be contingent on the satisfactory outcome of this disclosure and review process. If the University becomes aware of a failure to disclose or misrepresentation of any such matter after your employment commences, you may be subject to discipline, up to and including termination.

This position will remain posted until filled or for a minimum of 30 days. An initial review of all applicants will occur two weeks from the posting date. For full consideration, applications must be received before the initial review date. If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date.

This position may be eligible for alternative workplace arrangements/telework (remote or virtual) or hybrid.

Resume/CV and cover letter should be included with the online application.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at or visit Required Qualifications (as evidenced by an attached resume):
Bachelor's Degree (foreign equivalent or higher). Ten (10) years of full-time leadership in the administration of grants, contracts and/or administration of complex federal awards. Experience with personnel management. Professional experience at an institution of higher education.

Preferred Qualifications:
Advanced terminal degree (or foreign equivalent). Additional years (11+) of full-time experience in research administration. Demonstrated success working across disciplines in an academic setting, preferably in a leadership position. In-depth knowledge of federal funding agencies. Experience with federal or state funding as a PI/CoPI.

Brief Description of Duties:

The Associate Vice President for Research Operations will report directly to the Vice President for Research and will serve as a senior member of the Office of the Vice President for Research leadership team. This individual will provide strategic leadership and oversight over the university's Sponsored Programs Administration and Grants Management, collaborating with OSPA Directors and personnel to deliver a strong culture of customer service, support, professionalism, accountability, and compliance and to facilitate institutional stewardship of externally sponsored programs. Have oversight of the day-to-day operations of the Office of the Vice President for Research and will provide strategic planning for, and oversight of, the infrastructure necessary to support operational efficiency and continued growth in research activities. This includes active engagement in policy development for proposal submission and management, as well as policies affecting operations for the Office of the Vice President for Research and the research environment of the University.

Engage research faculty, college/school/unit research leadership (e.g., Research Deans, Department Chairs), and the research community on all matters related to the programmatic and administrative management of externally sponsored programs. Collaborate with the research community to facilitate the efficient and effective management of externally sponsored programs with particular emphasis on enhancing/increasing the volume (number and dollars) of sponsored programs that are awarded to the university. Maintain knowledge of legal, regulatory, and policy matters affecting the university's research mission and sponsored programs portfolio and collaborate with the research leadership team and college/school/unit research leadership to develop policies and assign resources and infrastructure to manage these areas. Identify and manage emerging trends in compliance that may affect the conduct of research and other sponsored activities at the university and engage with external sponsors/parties and national organizations (e.g., COGR) to manage emerging issues. To be successful in the role a proven track record of documented accomplishments in complex administrative roles is required for the Associate Vice President for Research Operations. The ability to multitask and work cooperatively with others in a deadline-driven environment is essential. The Associate Vice President for Research Operations must have strong oral and written communication skills.

Key responsibilities will include:

Assist the Vice President for Research with strategic planning and policy oversight for research by implementing the Vice President for Research's goals for organizational strategies and outcomes; develop and implement programs to improve the service and support the mission of the OVPR and professional development for research support across campus.

Provide operational leadership to the Office of the Vice President for Research while overseeing the Office of Sponsored Programs and the Office of Grants Management and additional units as assigned.

Represent the Office of the Vice President for Research (OVPR) on university-wide administrative committees and interface with other relevant offices on campus (procurement, facilities, etc).

Serve as Deputy Operations Manager for the Research Foundation.

Organize and facilitate working groups with faculty and administrative staff.

Liaise with federal agencies and national organizations to ensure a compliant and streamlined research organization.

Handle highly sensitive and confidential issues that require significant independent judgment and discretion, accountable for maintaining strict confidentiality of privileged information.

Oversee data-driven strategic planning for enabling continued growth in research activities and the necessary infrastructure for their support.

Coordinate and manage cost-sharing requests in support of research proposals.

Create a strategy for effectively communicating research information to all stakeholders.

Contribute to overseeing the VPR's University-wide Research Development Fund.

Other duties or projects as assigned as appropriate to rank and departmental mission.

Special Notes:

This is a Management Confidential position. This is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.

Due to U.S. Export Control laws and regulations, the candidate hired will need to be a U.S. citizen, lawful permanent resident, or other "protected individual" (as defined by 8 U.S.C. Sec. 1324b(a)(3).

Stony Brook University is committed to creating and maintaining a workplace and educational environment that is safe, accessible, and free of all forms of discrimination, sexual misconduct or research misconduct, among other infractions. In support of this commitment, certain candidates for employment will be required to disclose such employment-related misconduct findings and pending investigations or proceedings, and final candidates for certain faculty and staff positions will authorize their current and previous employer(s) from the last seven (7) years to disclose such information to the University. A final offer may be contingent on the satisfactory outcome of this disclosure and review process. If the University becomes aware of a failure to disclose or misrepresentation of any such matter after your employment commences, you may be subject to discipline, up to and including termination.

This position will remain posted until filled or for a minimum of 30 days. An initial review of all applicants will occur two weeks from the posting date. For full consideration, applications must be received before the initial review date. If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date.

This position may be eligible for alternative workplace arrangements/telework (remote or virtual) or hybrid.

Resume/CV and cover letter should be included with the online application.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at or visit Required Qualifications (as evidenced by an attached resume):
Bachelor's Degree (foreign equivalent or higher). Ten (10) years of full-time leadership in the administration of grants, contracts and/or administration of complex federal awards. Experience with personnel management. Professional experience at an institution of higher education.

Preferred Qualifications:
Advanced terminal degree (or foreign equivalent). Additional years (11+) of full-time experience in research administration. Demonstrated success working across disciplines in an academic setting, preferably in a leadership position. In-depth knowledge of federal funding agencies. Experience with federal or state funding as a PI/CoPI.

Brief Description of Duties:

The Associate Vice President for Research Operations will report directly to the Vice President for Research and will serve as a senior member of the Office of the Vice President for Research leadership team. This individual will provide strategic leadership and oversight over the university's Sponsored Programs Administration and Grants Management, collaborating with OSPA Directors and personnel to deliver a strong culture of customer service, support, professionalism, accountability, and compliance and to facilitate institutional stewardship of externally sponsored programs. Have oversight of the day-to-day operations of the Office of the Vice President for Research and will provide strategic planning for, and oversight of, the infrastructure necessary to support operational efficiency and continued growth in research activities. This includes active engagement in policy development for proposal submission and management, as well as policies affecting operations for the Office of the Vice President for Research and the research environment of the University.

Engage research faculty, college/school/unit research leadership (e.g., Research Deans, Department Chairs), and the research community on all matters related to the programmatic and administrative management of externally sponsored programs. Collaborate with the research community to facilitate the efficient and effective management of externally sponsored programs with particular emphasis on enhancing/increasing the volume (number and dollars) of sponsored programs that are awarded to the university. Maintain knowledge of legal, regulatory, and policy matters affecting the university's research mission and sponsored programs portfolio and collaborate with the research leadership team and college/school/unit research leadership to develop policies and assign resources and infrastructure to manage these areas. Identify and manage emerging trends in compliance that may affect the conduct of research and other sponsored activities at the university and engage with external sponsors/parties and national organizations (e.g., COGR) to manage emerging issues. To be successful in the role a proven track record of documented accomplishments in complex administrative roles is required for the Associate Vice President for Research Operations. The ability to multitask and work cooperatively with others in a deadline-driven environment is essential. The Associate Vice President for Research Operations must have strong oral and written communication skills.

Key responsibilities will include:

Assist the Vice President for Research with strategic planning and policy oversight for research by implementing the Vice President for Research's goals for organizational strategies and outcomes; develop and implement programs to improve the service and support the mission of the OVPR and professional development for research support across campus.

Provide operational leadership to the Office of the Vice President for Research while overseeing the Office of Sponsored Programs and the Office of Grants Management and additional units as assigned.

Represent the Office of the Vice President for Research (OVPR) on university-wide administrative committees and interface with other relevant offices on campus (procurement, facilities, etc).

Serve as Deputy Operations Manager for the Research Foundation.

Organize and facilitate working groups with faculty and administrative staff.

Liaise with federal agencies and national organizations to ensure a compliant and streamlined research organization.

Handle highly sensitive and confidential issues that require significant independent judgment and discretion, accountable for maintaining strict confidentiality of privileged information.

Oversee data-driven strategic planning for enabling continued growth in research activities and the necessary infrastructure for their support.

Coordinate and manage cost-sharing requests in support of research proposals.

Create a strategy for effectively communicating research information to all stakeholders.

Contribute to overseeing the VPR's University-wide Research Development Fund.

Other duties or projects as assigned as appropriate to rank and departmental mission.

Special Notes:

This is a Management Confidential position. This is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.

Due to U.S. Export Control laws and regulations, the candidate hired will need to be a U.S. citizen, lawful permanent resident, or other "protected individual" (as defined by 8 U.S.C. Sec. 1324b(a)(3).

Stony Brook University is committed to creating and maintaining a workplace and educational environment that is safe, accessible, and free of all forms of discrimination, sexual misconduct or research misconduct, among other infractions. In support of this commitment, certain candidates for employment will be required to disclose such employment-related misconduct findings and pending investigations or proceedings, and final candidates for certain faculty and staff positions will authorize their current and previous employer(s) from the last seven (7) years to disclose such information to the University. A final offer may be contingent on the satisfactory outcome of this disclosure and review process. If the University becomes aware of a failure to disclose or misrepresentation of any such matter after your employment commences, you may be subject to discipline, up to and including termination.

This position will remain posted until filled or for a minimum of 30 days. An initial review of all applicants will occur two weeks from the posting date. For full consideration, applications must be received before the initial review date. If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date.

This position may be eligible for alternative workplace arrangements/telework (remote or virtual) or hybrid.

Resume/CV and cover letter should be included with the online application.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at or visit OEA.

In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here.

Visit our WHY WORK HERE page to learn about the total rewards we offer.

SUNY Research Foundation: A Great Place to Work.

The starting salary range (or hiring range) to be offered for this position is noted below, it represents SBU's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Salary: 245,000-300,000

To apply, visit https://stonybrooku.taleo.net/careersection/2/jobdetail.ftl?job=2402579&tz=GMT%2B00%3A00&tzname=UTC