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Business Operations Specialist - Research Administration
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Position Number: 5709934
Location: Augusta, GA
Position Type: Business and Financial Management

Business Operations Specialist - Research Administration

Job ID: 277750
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:

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About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values make Augusta University an institution like no other.

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Location

Augusta University-

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

College/Department Information

At Augusta University, research takes prominence by taking place everywhere and among everyone: in wet labs and archives, with senior investigators and sophomore classes, in our health care facilities and our community. Research aims to advance knowledge that addresses the cultural, economic, health and societal needs of the communities we serve through research, scholarship, and creativity.

Job Summary

As a member of the Office of the Senior Vice President for Research, the incumbent supports the research mission of the university by supporting students, researchers, and faculty in several ways, including providing budgetary assistance with oversight for the Sr. Vice President for Research.

Responsibilities

The duties include, but are not limited to:

SVP Office Financial Oversight
Under the direction of the Director of Research Business Operations provides assistance with budgetary oversight for the Sr. Vice President for Research:

Assists with the management of all Research Administration operating budgets (~$2.2 M in State Appropriation, ~$4.2M in F&A funds, ~$3.4M in Revenue funding, $320k in WMCGH funds).
Assist with managing all research program funding.
Assists with maintaining records relating to financial commitments made by the SVPR (may cross multiple fiscal years).
Assists with monitoring budgets of all units reporting to the SVPR Office.
Assists with coordinating annual budget preparation for units reporting to SVPR.
Assists with coordinating funding for SVPR projects with departments, colleges, and other institutions.
Assists with providing agency account reconciliations on a monthly basis.

AURI Financial Oversight
Under the direction of the Director of Research Business Operations assists with providing fiscal oversight for Augusta University Research Institute, Inc. (AURI):

Assists with tracking operational and program budgets for reporting to AURI Board of Directors and AURI Finance Committee and provides monthly financial reports to the Executive Director (~ $3M in expenditures annually).
Provides data and schedules for AURI annual external audit.
Assists with managing AURI accounts payable, accounts receivable, including federal drawdown payments and royalty payments (~ $90M in annual receipts).
Assists with reconciliation of financials on a monthly basis.
Assists with managing AURI's investment/savings accounts (Approximate value $6 Million).
Assists with the preparation of annual 1099 forms to external vendors.

Asset Management Control
Assists the Director of Research Business Operations as asset management control officer for research units (other than LAS and OIC).

Assist with managing procurement operations for SVPR Office, Division of Sponsored Programs Administration, Institutional Review Board, and Research Development Office:

Assists with large purchases to ensure proper departmental inventory allocation.
Participate in annual inventory audit.

Manage HR Operations
Assists with the management of HR operations for SVPR Office, Division of Sponsored Programs Administration, Institutional Review Board, and Research Development Office:

Create Position Classification Form, gather all applicable signatures and submit new position openings in OneUSG Connect.
Seek out external advertising agencies/ organizations to recruit candidates.
Serve as back up time and absence approval for research units.
Assist in preparing and submit reclassification requests, market review requests, updated job descriptions, and additional salary requests to compensation ensuring all appropriate documentation is included in requests and appropriate signatures are obtained.

General Administrative Duties
Assist with the submission of new departmental request forms to establish new research unit requests, agency accounts, core lab departments.

Prepare and coordinate with other units as applicable, Annual Resource Alignment Presentation.

Serve as backup security access authorizer for AU information system requests.

Other
Perform all other related duties as assigned.

Required Qualifications

Bachelor's degree in Business Administration or a related discipline with one year of administrative and/or management experience.

OR

Associate's degree with two years of relevant experience.

OR

High School diploma with three years of administrative and fiscal management experience.

Preferred Qualifications

Bachelor's degree with three years of progressively responsible research administration experience.

Knowledge, Skills, & Abilities

ABILITIES
Ability to work collaboratively with other members of management team. Ability to work effectively as a team member. Demonstrate flexibility in regard to job duties and assignments with matched ability to multi-task. Ability to manage and respond to different situations in a professional and friendly manner. Ability to effectively and efficiently handle multiple tasks simultaneously with precision and adapt to changes in responsibilities and workloads in a fast-paced environment. Must possess a high degree of urgency and self-motivation. Must possess a high degree of integrity and have a strong work ethic. Ability to perform effectively in a highly ambiguous environment. Ability to maintain confidentiality.

KNOWLEDGE
Proficient in Microsoft Office and other computer software/databases. Knowledge of business operations (procurement, bookkeeping, asset management, human resources, etc.).

SKILLS
Excellent interpersonal, written, and verbal communication skills. Excellent customer service skills.

Shift/Salary/Benefits

Shift: Days; Monday - Friday (Work outside of normal business hours may be required).

Salary Minimum: $52,500-$65,600 annually.

Pay Band: B10

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.

Recruitment Period: Until Filled.

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer, welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

https://www.augusta.edu/hr/jobs/ Search for Job ID: 277750.

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university.

Select University Faculty & Staff > Internal Applicants if you are a current university employee.

If you need further assistance, please contact us at 706-721-9365.

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=277750&PostingSeq=1